Frequently Asked Questions

We are a full-service event planning company that offers the following services as part of our typical project scope:

Comprehensive planning meeting
Discuss initial event ideas, education on pricing and initial budget discussion, prioritize event expenditures, review project to do list

Budget education & management
Custom budget template, includes budget and payment management, updates, adjustments and reminders throughout the planning and design process

Design & decor
Interpret Client’s vision and personal aesthetic into a cohesive design concept

Design the look and feel of the event space(s)
Layout and space planning

Art direction & stationary
Conceptualize branding and graphic design for event papery

Creative food & beverage planning
Menu creation and food and beverage service consulting

Pre-event planning & logistics
Concept and logistical management and overseeing implementation to execute all aspects of the event and design

Creation of full event itinerary with full ROS and production schedule for employees, venue and all vendors, partners and suppliers

Entertainment management and rider fulfillment and communication of all music selections and requests to musicians and entertainers

Food, beverage and service management as needed

Organize and arrange necessary transportation (valet, shuttles, departure, vehicles, etc.)

Event day coordination
Managing full ROS each day with set up and breakdown, direction to ensure timeline is kept, overseeing vendors, etc.

Serve as main point of contact for venue, vendors and creative partners

Direct and cue entertainment, announcements, timelines, transportation of incoming items to and from venues

Handle last minute details or unexpected requests

Oversee load out/clean up of event site

Post-event assistance
Returning items to appropriate vendors prior to deadline

Post-event recap and thank you’s

Other a la carte services we offer:
Graphic design package

Event logo/monogram graphic design and event color palette

Application of logo to the design of the following paper items including: event welcome sign, napkins, food and drink menus, table cards, and guest sign-in

3D Photorealistic Renderings

Shopping for and assembly of favors, welcome bag supplies, etc.

Our pricing is a fixed fee based on full-service event planning and production and design and decor. Our fixed fees vary depending on the type of event (i.e. festival, corporate or social), size, scale and complexity.

We 're flexible and can handle vendor payments any way our clients feel the most comfortable.

Yes, we will manage scheduling all tours/site visits, vendor meetings and tastings, as well as request and review all vendor contracts.

The number of day of staff and team assistants needed for your event will be decided by your planner based on the scope of the event(s). Any assistants needed on the day of the event, load in day(s) or load out day(s) will be provided at the rate of $75.00 per hour per staff member. If a senior team coordinator is required to assist, the hourly rate will increase to $125.00 per hour per senior staff member.

First, we’re experts in setting trends and plan our events that way too. We offer our clients access to our vetted network, one-of-a-kind, trusted, quality vendors and community partners that set trends in the city.

We get our clients access to exclusive vendor discounts unique to Planned With. Our services are designed to perfectly suit you and your budget so you can plan with confidence.

We produce events that are experiential, top-of-mind and stand out with moments that are shareworthy, fresh and produced unique any brand or business goals. We're here to help our clients dream up their ideas and event aesthetic and bring them to life.

Lastly, we offer our clients the VIP treatment. We offer peace of mind with the highest level of personal attention and involvement from start to finish and all parts in between. We’re our clients’ sounding board, keeping everything organized and plans guaranteed to be on track for a successful and beautiful result.

Planned With launched in 2018.

We’ve partnered with beautiful award-winning venues across Houston and the surrounding area. We’re also experts in venues that are a little more outside the box. Location, size, personality, character and a unique atmosphere are crucial when selecting the right venue. We believe the right venue needs to uniquely and beautifully set the stage for any memorable event. We’re serious about researching and matching the right venue that fits your event aesthetic, budget and requirements. Let us help you find the perfect space for your next celebration.

Our events range from micro and intimate with 20 guests to larger-scale with 7,500+ guests. No event is too big or too small. No matter the size or scale of the event, we take pride in the fact that we push ourselves to create events that are experiential, top-of-mind and stand out with moments that are shareworthy, fresh and produced to any brand or business goals.